RCMC Privacy Policy
10.0 PRIVACY POLICY
10.01 The Membership Committee collects, stores and makes available for Club use personal information from members. In this context RCMC has adopted the following privacy policy.
10.02 Our Commitment
The officers and directors of RCMC value the trust of members and others with whom we deal from time to time. We are committed to the protection of privacy relating to any personal information collected in the operations of the Club.
10.03 Membership Information
10.03.01 RCMC collects information about its members through its membership application form and through updates provided by the members as personal circumstances change. The information obtained includes the member’s name, residence address, phone numbers and email address. This information is published in the club roster only with the express permission of the member, and is used solely for communications by Directors and by individual members in order to fulfill RCMC mandate of fellowship and life-long learning. This information will not be used for commercial purposes under any circumstance.
10.03.02. Unless an expressed objection is received from a member, the submission of a membership application and the subsequent delivery of update information by a member shall constitute approval by the member of the personal information appearing in the club roster. This consent will include the use and disclosure of the information for the purposes and in the manner set out above.
10.04 Retention of Information
10.04.01 RCMC shall retain personal information provided by members only for so long as it is required for the purposes enumerated above. Once the information is no longer required for the stated purposes, or at the request of or a resignation of a member, the information shall be eliminated in a secure manner.
10.04.02 A member’s name will be removed from the Club Roster when they resign from the Club or do not renew their membership. If a member dies their name will be added to the “In Memoriam” screen of Membership.
10.05 Accuracy
RCMC Club shall take all reasonable steps to maintain the accuracy of the personal information collected and retained.
10.06 Security
RCMC shall take all reasonable steps to ensure that the information provided is not used for purposes other than those for which the information was obtained.
10.07 Openness
The RCMC shall provide, upon request, information about its policies and practices respecting the management of personal information.
10.08 Access
Upon request, any member shall be informed of the existence, use and disclosure of his personal information and shall be given access to that information. A member shall be able to challenge the accuracy and completeness of the information and have it amended or deleted as appropriate.
10.09 Compliance
The Secretary shall be the Privacy Compliance Officer of Royal City Men’s Club.
Effective Date:
The Policies and Procedures documented in this Manual are in effect as of May 5, 2026
as resolved by RCMC Board of Directors.
These Policies and Procedures shall be reviewed from time to time and revised as required.
10.01 The Membership Committee collects, stores and makes available for Club use personal information from members. In this context RCMC has adopted the following privacy policy.
10.02 Our Commitment
The officers and directors of RCMC value the trust of members and others with whom we deal from time to time. We are committed to the protection of privacy relating to any personal information collected in the operations of the Club.
10.03 Membership Information
10.03.01 RCMC collects information about its members through its membership application form and through updates provided by the members as personal circumstances change. The information obtained includes the member’s name, residence address, phone numbers and email address. This information is published in the club roster only with the express permission of the member, and is used solely for communications by Directors and by individual members in order to fulfill RCMC mandate of fellowship and life-long learning. This information will not be used for commercial purposes under any circumstance.
10.03.02. Unless an expressed objection is received from a member, the submission of a membership application and the subsequent delivery of update information by a member shall constitute approval by the member of the personal information appearing in the club roster. This consent will include the use and disclosure of the information for the purposes and in the manner set out above.
10.04 Retention of Information
10.04.01 RCMC shall retain personal information provided by members only for so long as it is required for the purposes enumerated above. Once the information is no longer required for the stated purposes, or at the request of or a resignation of a member, the information shall be eliminated in a secure manner.
10.04.02 A member’s name will be removed from the Club Roster when they resign from the Club or do not renew their membership. If a member dies their name will be added to the “In Memoriam” screen of Membership.
10.05 Accuracy
RCMC Club shall take all reasonable steps to maintain the accuracy of the personal information collected and retained.
10.06 Security
RCMC shall take all reasonable steps to ensure that the information provided is not used for purposes other than those for which the information was obtained.
10.07 Openness
The RCMC shall provide, upon request, information about its policies and practices respecting the management of personal information.
10.08 Access
Upon request, any member shall be informed of the existence, use and disclosure of his personal information and shall be given access to that information. A member shall be able to challenge the accuracy and completeness of the information and have it amended or deleted as appropriate.
10.09 Compliance
The Secretary shall be the Privacy Compliance Officer of Royal City Men’s Club.
Effective Date:
The Policies and Procedures documented in this Manual are in effect as of May 5, 2026
as resolved by RCMC Board of Directors.
These Policies and Procedures shall be reviewed from time to time and revised as required.