Meeting Minutes Annual General Meeting - June 8th, 2017
The Annual General Membership meeting was held at Trinity United Church began at 9:45 am with 42 members in attendance and President John Proctor chairing.
President Proctor welcomed everyone and indicated that we had a quorum. He went on to say that he wished to say thank you to the Board for the support he has received during his term as president.
The 2016 – 2017 AGM Report was presented as written.
Moved by Gordon Framst / Seconded by David Wallace Motion: To adopt the agenda as presented. Carried
Moved by Alex Wilson / Seconded by Tom Beale Motion: To approve the minutes of last year’s June 9, 2016 AGM as presented in the report as Attachment C on pages 11 – 13. Carried
President's Report – John Proctor President John began his remarks by apologizing to Martin Alderwick for the absence of Martin being included in the photo of the 2016 -17 Board. John summarized his report which is as printed in the AGM Report on pages 3 – 4.
Moved by John Proctor / Seconded by David Wallace Motion: To accept this report as presented. Carried
Speakers’ Committee Report – Julian Sale (Note: In the AGM Report part of the Speakers’ Committee Report was inadvertently omitted and is presented here in its entirety) …………………………………………………………………………………………………………………………………………….. Ed Herold handed over the chair of the speakers committee to Julian Sale which became official at the AGM in June 2016. Many thanks to Ed for providing me with lots of documentation of the processes used by the committee plus ongoing support and guidance.
Ed Herold and Marty Alderwick retired from the committee. Ed kindly hosted a transition luncheon for the team. Many thanks to Ed and Marty for their contributions over the years. The speakers committee currently consists of 7 members:
• Julian Sale – Chair
• Kerry Gennings - Secretary
• Len Johnstone
• Andy Curtis
• Normand Genest
• David Moller (new)
• Don McCombie (new)
The past year saw a number of last-minute speaker cancellations. The team pulled together and managed to come up with very good substitute speakers. After a few tense moments, all worked well.
General anecdotal feedback is that the members enjoyed last year’s speakers.
The program for second half of 2017 is now complete (with one October speaker still to be finalized). Judith Yan and Alistair Summerlee are two of our more notable speakers.
The next meeting of the Speakers’ Committee is scheduled on Sept 10 to start work on the 2018 season. The current committee members are expected to continue through the next year.
Members have responded to requests for suggestions for speakers so that we have a good list of potential speakers for 2018, including some members themselves.
A survey is ready to be published in order to get feedback and further suggestions from our members.
My thanks to the Speakers’ Committee for all their work (including last minute scrambles to find substitute speakers which they admirably managed to do), and for their fun approach to our meetings. Thanks also for Kerry Gennings’ minutes of our meetings – not always an easy task as we are frequently off on tangents telling jokes and stories.
2 May 2017 Julian Sale, Chair – Speakers’ Committee ………………………………………………………………………………………………………………………………………………. The Speakers’ Committee has did a survey of the membership and a range of broad topics was suggested asking for the top three topic of interest to the members. History came out as the top of the list followed by science, technology and health.
The Speakers’ Committee looks forward to a great 2017 – 18 year of speakers.
Moved by Julian Sale / Seconded by Andy Curtis Motion: To accept this report as presented. Carried
Membership Report – John Proctor Although the AGM Report says that our membership is 79 regular members with 6 Associate Members it is lower than that and the reason for that is that some of the members from last year have not paid their dues. The Board is following up on this issue and if you are delinquent on paying your dues, please make your payment. In the past year the Board has being doing increased publicity in an effort to increase recruitment. Members are the primary way to promote who we are and what we do to endeavor to increase membership growth.
The following reports will stand as written in the Annual General Membership Report: Events / Activities Report House Committee Report Communications Report
Treasurer's Report – Alex Wilson The Treasurer’s Report stands as written in the AGM Report.
At this point Alex Wilson paid special thanks to George Lee for being our auditor for a number of years but who is now stepping down. Moved by Alex Wilson / Seconded by Ray Biffis Motion: To appoint David Moller as new auditor. Carried
Moved by Alex Wilson / Seconded by Len Johnstone Motion: To accept the Treasurer’s Report as presented Carried
Nominations Committee Report – David Wallace The following men are nominated as Directors for 2017 - 18: Martin Alderwick Ray Biffis (new) Ed Herold Kerry Gennings Del Campbell John Proctor Bob Reeve Julian Sale John Sheflin (new and subject to completion of his first year’s membership) Alex Wilson Ritchie Zelk
A call was made for further nominations. There were none.
Moved by Earlby Wakefield / Seconded by Julian Sale Motion: To close nominations. Carried
Moved by David Wallace / Seconded by Don McCombie Motion: To elect the above list of names nominated as Directors for 2017 -18. Carried
David Wallace – Request for President John Proctor to step forward David indicated that it was delightful for the Board to work with President John Proctor for the past year and he has brought energy to the Board. John will be continuing on the Board as Past-President. To mark this occasion David Wallace presented John Proctor with a plaque in commemoration of his term as President. The plaque says as follows: Past President’s Award In recognition of his valuable service to the Club 2016 to 2017
John Proctor Thanked the two retiring directors: David Wallace and Ken Dick.
Regarding David Wallace: He has served the Club with distinction in many many different roles. He first served on the Board as Director of Activities and Events. He established and managed the bulletin board which is invaluable to the Club when people are entering the meeting. Five years ago David was elected Vice-President for a two-year term and then was President for two years, and has been our Past-President for the past year. David is a talented, experienced and knowledgeable leader. He was a pillar of strength to John during John’s term as President. For all these things we thank David Wallace.
Regarding Ken Dick: Ken first served on the Board as a Director-at-Large. That was a role that he carried well particularly as part of the House Committee. But he wanted to be Chairman of the Activities and Events Committee because of his wide experience. In the past new-year Ken lost his wife, Carol, and subsequently his health has deteriorated. However he has been spending time with his family and at his cottage. We hope he can continue in the Club and helping behind the scenes when possible. On behalf of the Club we wish him well with good health.
Welcome to the two new directors: Ray Biffs and John Sheflin. Ray has been our Activities Director before and he is returning on the Board to perform that role again. John Sheflin is a new member and he will come on the Board as a Director-at-Large. He brings a breath of experience having served in law enforcement. We look forward to having you on board.
Our incoming President, Ed Herold, has filled in for me during my difficulties this year and did practical things that needed to be done in my absence. So I extend a special thanks to Ed.
Ed Herold I want to say that I’m really honored to be elected to this position and I am following in the footsteps of giants and I will do the best that I can to do so. I believe in this club and its objectives and I am learning and appreciating the fellowship that we have. This is great organization and I have a terrific Board of Directors.
Moved by Ray Biffis Motion: To adjourn @ 10: 18 am