Annual General Meeting ~ June 10th 2010

The Royal City Men's Club met at Trinity United Church Gymnasium on the above date. There were 43 members and no guests present. President Tom Beale rang the ceremonial bell to call the meeting to order at 9:55 a.m. and welcomed members to AGM. He advised that printed copies of the Annual Report for the fiscal year April 1, 2009 to March 31, 2010 and minutes from the 2009 AGM were available on the front table, then called for a motion to approve the 2009 AGM minutes. Motion: Moved by Don McCrombie, seconded by David Wallace That the Minutes for the June 25, 2009 Royal City Men's Club AGM be approved as circulated. Carried Tom recognized the fine job Bill Apsit had done in assembling and printing the Annual report followed by recognition of the contributions of retiring Board members: John Pawley, Past-president Ralph Shaw, Treasurer Rob Scouller, Program Committee Chair John Newstead, member-at-large and kitchen John Bull (deceased), Activities Committee Chair, and continuing members Ron Usborne, Membership Committee Chair Bill Apsit, Communications Committee Chair Dave Paterson, House Committee Chair and website Rod Stork, member-at-large Gordon Framst, Secretary and Governance. Ron Usborne, Membership, asked any members present who had not paid their membership dues to please do so. Dave Paterson thanked the members of the House Committee for their on-going efforts on behalf of the Club: John Stoddart, Grant Johnston, John Newstead, Tom Gordon, Jack Buykes, David Wallace, Bob Reeve and Ken Dick. He advised that Grant Johnstone and John Newstead have resigned from the Committee and that Rob Scouller will be joining the Committee. Rob Scouller thanked the following members of the Program Committee for their successful efforts at keeping an interesting program available to Club members: Ron Armstrong, Wayne MacDonnell, John Proctor, Ed Herold, and Ken Marchant. He spoke about the importance of members being involved in the Club and encouraged anyone who possibly could to volunteer for one of the Club Committees. He also advised that there was a mandatory liability waiver form for the June 24 Guelph Waste Waterworks Plant tour that anyone attending should sign before leaving today. Len Johnstone, Activities, advised that today was the last day to sign up for the Night-at-the-Races, that they are looking for additional members on the Activities Committee, and that Gary Repta has agreed to chair the Committee. In the absence of Treasurer, Ralph Shaw, President Beale advised that the Audit Report by George Lee and the Treasurer's projected budget for next year (approved by the Board) were in the Annual Report. He indicated that the Club's finances were in good shape and asked for a motion to accept the Audit Report. Motion: Moved by Soren Sondergaard, seconded by Bruce Folkard That the Audit Report for Fiscal 2009 - 2010 be accepted. Carried Motion: Moved by Ron Durst, seconded by Bruce Folkard That George Lee be appointed auditor for fiscal 2010 - 2011. Carried Past-president and Chair of the Nominating Committee, John Pawley presented the following slate of candidates for election to the Board: Len Johnstone President 2 year term Soren Sondergaard Vice-president 2 year term Ron Durst Treasurer 2 year term Ken Marchant Director (Program) 3 year term Ron Usborne Director (Membership) 1 year term Gary Repta Director (Activities) 3 year term John P then asked if there were any more nominations from the floor. Seeing none, he asked for a motion to close nominations and approve the slate as presented. Motion: Moved by Bob Ackerman, seconded by Rob Scouller That nominations close and the slate of candidates as presented be accepted. Carried Outgoing Past-president John Pawley then presented in-coming Past-president Tom Beale with a plaque recognizing his contribution as President for the past two years and noted his perfect attendance at all Board and Regular meetings. Members present showed their appreciation to both with a good round of applause. President Beale presented certificates of appreciation to all out-going Board members: John Newstead, John Pawley, Ralph Shaw, Rob Scouller and John Bull, plus Grant Johnston for outstanding service in the kitchen. Again members expressed their appreciation. He committed to get these to John Newstead, Ralph Shaw and Grant Johnston who were absent, and to present the one for John Bull (deceased) to John's wife. Tom then introduced incoming President Len Johnstone, who made a very concise commitment to serve members and the Club for the next two years. There being no further business, President Beale adjourned the business part of the AGM. Larry Hillier introduced speaker, Aidan Ware who spoke about her impression of Guelph as an arts community and then the role of the McDonald Stewart Art Centre. She offered to give a tour of their archives, indicated that they have outreach programs and are available as a resource to the Community. The goal of the Centre is to be the best Public Art Gallery in Canada. They already have the largest Sculpture Park and she spoke enthusiastically about the interactive nature of this with the Community as Community members “dress” the bronze bear standing in front of the Art Centre and right next to Gordon Street in various costumes. She indicated that they are always looking for volunteers if anyone is interested, and stressed that as a Public Gallery, admission is free. Following an interesting Q & A session, Rob Scouller thanked Aidan for an interesting presentation and presented a small token of appreciation on behalf of the RCMC. President Len Johnstone reminded members that the next meeting would be a tour of the Guelph Waste Waterworks Plant, that the tour starts at 9:00 a.m., that parking is limited so carpool if possible, and maps were available on the table. He then rang the ceremonial bell at 11:03 a.m. to adjourn the meeting. Gordon Framst Secretary